Running club software: what it has to do
Running club software puts each group run on a timetable, with a meeting point, a start time and a set number of spots. Runners book from their phone, and the club collects fees and sells race entries, also to people who are not members. This guide covers both sides, the runner's and the organiser's, and ends with what to check before you choose.
On this page · 9 sections
- 1.What running club software is for
- 2.The runner's side: book, find the start, pay
- 3.The organiser's side: runs, spots and meeting points
- 4.Membership fees, run packs and drop-ins
- 5.Races with sign-up, for members and non-members
- 6.Times, distances and leaderboards
- 7.What Rummo does not do yet
- 8.What to check before you choose
- 9.Frequently asked
What running club software is for
A running club has the same problem as a gym with classes, out on the street. A run has a time, a place and a limit on how many people one coach can look after.
The software does two jobs at once. Runners need to know where and when, and to hold a spot. The organiser needs to know who is coming, who has paid and who has stopped coming.
| What the club needs | What to look for | In Rummo |
|---|---|---|
| Group runs on a timetable | A week that repeats, with a meeting point per run | Every plan |
| Booking from a phone | Spots left, a waitlist and the address with a map link | Every plan |
| Membership fees | A fee that renews at the end of each period | Pro and Max |
| Run packs | A number of runs with an expiry in days | Pro and Max |
| Races open to non-members | Its own page, a capacity and sign-up by email | Every plan |
| Paid race tickets | Ticket types, member pricing and early-bird prices | Pro and Max |
| Times and distances | Results per run and a leaderboard | Every plan |
| Watches and running apps | A sync with the runner's watch | Not yet |
| Official race timing | Importing results from the timing company | No |
The runner's side: book, find the start, pay
Someone who runs with the club opens the app and sees the week's runs. Each one shows the time, the meeting point and how many spots are left.
Booking takes one tap. If the run is full, they join the waitlist. If the meeting point changes, everyone booked sees the new address.
The app installs from the browser, on iPhone and Android, and is not in the app stores. It is in Portuguese for now.
Paying happens in the same app. On the paid plans, members pay their fee by card or SEPA Direct Debit, and the money goes to the club's own account.
The organiser's side: runs, spots and meeting points
A run is a class with an address and a set number of spots.
The meeting point is a saved address, with a link to the map. Each run in the timetable can have its own.
Moving the start one Tuesday changes only that Tuesday. The rest of the timetable stays as it was.
When you create a running club, setup writes three runs for you. The group run lasts 60 minutes with 30 spots.
Intervals last 60 minutes with 20 spots, and the long run 90 minutes with 40. You change any of these numbers on the class type.
On the paid plans you also set when booking opens and closes, and the cancellation window. They apply to the whole club, with exceptions per class type and per plan.
The running club page shows the timetable, the meeting points and the race page together. Software for running clubs
Membership fees, run packs and drop-ins
A club can charge in more than one way, and the software has to hold all of them at once.
- A membership fee that renews at the end of each period. Only plans marked as renewing renew, and none do by default.
- A pack of runs with an expiry in days, for people who do not come every week.
- A drop-in for a single run, for a visitor or someone trying the club.
Fees, packs and drop-ins are on the paid plans. On Lite, payments are recorded by hand.
One runner can hold more than one at the same time. A member who pays a fee can still buy a ticket for a race.
Races with sign-up, for members and non-members
A race is sold as an event. It has a price, a capacity and its own page, which you can share anywhere.
Someone who only comes for the race signs up with an email. They do not become a member, and they do not count towards your plan.
- Sign-up questions, such as a T-shirt size or an emergency contact.
- A waitlist when the race is full.
- A page that only opens through its link, for a run you do not want to advertise.
- Ticket types, with member pricing and early-bird prices, on Pro and Max.
Paid tickets are paid by card, and the money goes to the club's own account. Each person gets a confirmation by email.
A free taster run works the same way, with its own page and sign-up.
Times, distances and leaderboards
Each run can record results in distance and time. Each runner logs their own, and the history stays in the app.
The run has its own leaderboard. Each person chooses whether to appear on it, and nobody appears by default.
The club also has a board with each person's best mark, one row per person. Your own position is always visible.
For a race, what gets recorded is the sign-up. Results from official race timing are not imported.
What Rummo does not do yet
- It does not connect to watches or running apps. Runners log time and distance by hand.
- It does not import results from official race timing.
- The app installs from the browser and is not in the app stores.
- The app is in Portuguese for now. This website is in English, Spanish and Portuguese.
- Invoices are not issued here. Each payment is recorded, and you invoice from your own accounting software.
What to check before you choose
Take one real week of the club and run it in the software before you decide. These are the questions that week answers.
- 1.Can each run have its own meeting point, and can you move it for one day only?
- 2.Does a runner see the spots left, and join a waitlist, from their phone?
- 3.Does the fee renew by itself, and can a pack expire after a set number of days?
- 4.Can someone who is not a member sign up and pay for a race?
- 5.Does a race entrant end up counted as a member, and does that change your price?
- 6.Do times and distances stay with each runner, and can they stay off the leaderboard?
- 7.Where does the money go, and whose account receives it?
- 8.What does it not do yet, written down before you sign up?
Running the club as an organisation, from waivers to reports, has its own guide. Running club management software
Frequently asked
- What is running club software?
- It puts the club's runs on a timetable, each with a meeting point and spots, and lets runners book from their phone. It also collects fees and sells race entries.
- Does Rummo work for a club without premises?
- Yes. The club needs a main address, which can be your usual meeting point. Each run can then have its own.
- Can non-members sign up for a race?
- Yes. They sign up for the event with an email and, on the paid plans, pay for a ticket by card. They do not become members or count towards your plan.
- Does it sync with running watches?
- Not yet. Rummo does not connect to watches or running apps. Runners record distance and time in the app.
- How much does it cost to start?
- Lite is free up to 10 active members, with runs, spots, bookings and free events. Pro adds fees, paid race tickets and online payments.
Rummo team
Written by the people who build Rummo, management software for gyms, boxes and studios: classes, bookings, members and payments.
Reviewed
Write your typical week once.
Every class has a capacity, a coach and a waitlist. Members book and cancel from their phones, within the window you set.
Lite is free up to 10 active members, with no card and no time limit. Pro comes with a 14-day trial, also with no card.